Ex.Brain doesn’t treat every user the same—and that’s a good thing. It uses your organization’s structure to determine exactly what each person can access, analyze, and ask questions about.
This ensures that AI responses are:
- Always relevant to your role
- Secure and access-controlled
- Personalized to your team or location
Add Your Heading Text Here #
To understand how Ex.Brain limits or allows access, remember this formula:
Role + Access Level + Workspace = AI Visibility
Let’s break it down:
1. Role (Your position or title) #
Used to:
- Suggest relevant tasks
- Customize suggested prompts
- Filter conversation styles or summaries
Example: “Marketing Lead” might get brand-related follow-ups. “Operations Manager” gets location-specific prompts.
2. Access Level (Your permission set) #
Defines:
- What features you can use (Meetings, STK, Data Lake)
- Which Block Categories you can view or search
- Whether you can summarize, export, or share results
If your access level excludes “Finance,” Ex.Brain won’t show P&L reports—even if they exist in the system.
3. Workspace Assignment (Your location or region) #
Controls:
- Which Blocks you can query within your assigned branches
- What STK or Meeting data is visible to you
- Location-specific filters and dashboards
A user in “East Coast” will not get data from “West Coast” unless explicitly granted multi-location access
What Ex.Brain Will NEVER Do #
- It won’t search or surface data outside your access level
- It won’t answer questions about another user’s private tasks, notes, or training sessions
- It won’t let users bypass access controls using indirect or disguised prompts
All without needing to manually organize visibility.